| Meeting minutes for September, 2024 Business meeting Melissa Oaks Homeowners Association Board of Directors Business Meeting Agenda Monday September 9th, 2024 St. Sylvester Church Room 205 7:00 PM 6464 Gulf Breeze Parkway |
| Attendees: 2024 Board of Directors: President Craig Conwell; Treasurer Chester Watts; and Secretary Judy Kibler. Vice President position is Vacant. I. Call to Order: President Conwell called the meeting to order at 7:01 p.m. II. Report of Notice of Meeting: President Conwell mailed out the agenda on 09/02/2024; and neighborhood signs were out by 09/06/2024. III. Agenda Modifications: None requested. IV. Disposal of Unapproved Minutes: A motion to dispense with the reading of the June 3, 2024, minutes. Motion made by Chester Watts and seconded by Judy Kibler. V. Report of Officers – State of Treasury: Treasurer Chester Watts. a. Monthly Treasurer’s Report: The 2024 budget was approved at $6,150. Motion to approve the Treasurer’s Report made by Judy Kibler, seconded by Kristen Conwell. i. All homeowners HOA fees have been received for 2024. Statements for 2025 will be mailed out in November 2024. The current late fee is $25 per month. Increased late fees for 2025 will be discussed at the next HOA meeting on October 7th. VI. Committee Reports: a. Compliance Committee Report: Continued communications are ongoing with one homeowner about CC&R infractions. The Homeowner is currently out of compliance. Litigation has been escalated with the State of Florida Insurance Board. The HOA will continue to monitor compliance. Proof of legal action has been requested to document the delay in adhering to HOA rules. b. ACC Committee Report: i. The Compliance Committee is seeking a homeowner to serve on the committee. The Bylaws require the committee to consist of three members to address homeowners’ complaints. ii. Continued complaints have been received concerning trash bins being visible from the road and/or to their neighbors. Trash bins should not be visible from the road, should be stored either behind fences or in garages, and should be retrieved from the road in a timely fashion. Homeowners are encouraged to correct such infractions and refer to the HOA Bylaws for specifics. Notices will be forthcoming for homeowners who continue to ignore the bylaw. iii. Fences on East Bay Boulevard need attention as there are missing boards and some fences are propped up. Homeowners are responsible for maintaining their fences in the appropriate manner. Notices will be issued to homeowners who need to mend their fences. c. Beautification Committee Report i. President Conwell recommended that the lawn service contract remain with Southern Breeze Lawn Service for 2025. VII. Old Business: None to report. VIII. New Business: None to report. IX. Next Meeting: The next HOA Meeting is the Annual Members meeting scheduled for 7 p.m., Monday, October 7th, 2024, at St. Sylvester Church. X. Adjournment. There being no further business to review, the Motion was made by Chester Watts, seconded by Judy Kibler, to adjourn at 7:25 p.m. |