Board of Directors Minutes – December 2022

Melissa Oaks Homeowners Association
Board of Directors Business Meeting Minutes 
Monday December 5th, 2022
St. Sylvester Church Room 204 7:00 PM 
6464 Gulf Breeze Parkway

Attendees: President Conwell, Vice President Jacobson, Secretary Kibler, Treasurer Watts.  

Homeowners Present: 2 board spouses, 1 homeowner

1. Call to order –President Conwell @ 7:05 PM
2. Report of Notice of meeting – Agenda mailed out 11/26/2022, signs out by Jacobson 12/02/2022
3. Agenda Modifications
4. Disposal of Unapproved Minutes –November 7th, 2022 – Business Meeting (Jacobson, Conwell(floor)) 
5. Report of Officers – State of Treasury – Treasurer Watts
   1. Monthly Treasurers report (Kibler,Jacobson)  
6. Committee Reports 
   1. Compliance Committee Report 
      1.  
   1. ACC Committee Report 
      1. Current out of compliance homeowner has gone through litigation, and deposition from adjuster is awaiting. Will continue to check with them before meetings for status updates
   1. Beautification Committee Report
      1. LoriAnn to call and get bids for 2023 mowing contract – No responses via email. Need someone to call list that was emailed.
         1. Retention Pond strips
         1. Fronts of signs
         1. Area around perimeter along 399/East Bay
         1. Weed Beds as needed
      1. Fall Decorations put away, Christmas decorations put out. – Thank you!
      1. New Entrance Lights installed
7. Old Business 
   1. Budget Approval for 2023 – (Watts, Jacobson)
   1. 2023 Homeowner Assessment – (Watts, Kibler)
   1. Document on mailboxes complete will be posted on website.
   1. Street numbers painting – Watts, No update
   1. Update of fining schedule – Discussion with Legal ongoing
   1. Website will be moving to new server in December.
8. New Business
   1. Request by board member Kibler to look at getting curbs and sidewalks pressure washed to remove staining.  It would be a temporary fix, but would help homeowners stay on top of water stains from sprinkler systems. Requested to get quotes for two primary items curbs and sidewalks for HOA, and a negotiated price for driveway, optional to homeowner.
9. BOD Business Meeting Open Forum (a) – Rules adopted per Florida Statute 720.303(2)(b) 
   1.  
10. The next meeting will be scheduled on Monday January 6th, 2023 at St. Sylvester Church at 7:00 PM. 
11. Adjournment @7:37 PM– (Jacobson, Conwell)