| Meeting minutes for November, 2024 Business meeting Melissa Oaks Homeowners Association Board of Directors Business Meeting Agenda Monday November 4th, 2024 St. Sylvester Church Room 205 7:00 PM 6464 Gulf Breeze Parkway |
| Attendees: 2024 Board of Directors: President Criag Conwell and Secretary Judy Kibler. Treasurer Chester Watts was absent. The Vice President position is Vacant. I. Call to Order: President Conwell called the meeting to order at 7 p.m. II. Report of Notice of Meeting: President Conwell mailed out the agenda on 10/30/2024; and neighborhood signs were set out on 10/31/2024. III. Agenda Modifications: None requested. IV. Disposal of Unapproved Minutes: A Motion to dispense with the reading of October 6, 2024, minutes was made by Judy Kibler, and seconded by President Conwell. V. Report of Officers – State of Treasury: Treasurer Chester Watts submitted the report in advance of his absence, and President Conwell reviewed the report. a. Monthly Treasurer’s Report: The Proposed 2025 Budget was reviewed denoting a $7,850.25 budget with projected income of $6,300. The largest contributors for increased expenses to the budget was for lawn service and insurance. A Motion to approve the 2025 Budget was made by Judy Kibler, seconded by President Conwell. VI. Committee Reports: a. Compliance Committee Report: i. None to report. b. ACC Committee Report: i. The Compliance Committee is seeking a homeowner to serve on the committee. The Bylaws require the committee to consist of three members to address homeowners’ complaints. ii. An ongoing complaint received by the HOA Board concerns trash bins being visible from the road and/or to their neighbors. Trash bins should not be visible from the road, should be stored either behind fences or in garages, and should be retrieved from the road in a timely fashion. Homeowners are encouraged to correct such infractions and refer to the HOA Bylaws for specifics. Notices will be forthcoming for homeowners who continue to ignore the bylaw. iii. Fences on East Bay Boulevard need attention as there are missing boards and weak fences are propped up. Homeowners are responsible for maintaining their fences in the appropriate manner. Notices will be issued to homeowners who need to mend their fences. c. Beautification Committee Report i. Fall decorations were placed at the entrances by Craig and Kristen Conwell. Veterans Day will be recognized on November 11, 2024. VII. Old Business: None to report. VIII. New Business: i. President Conwell made the Motion for homeowners’ fees to remain at $100 in 2025. The Motion was approved by Judy Kibler. Notices will be mailed to each homeowner in late November with a due date set at January 1, 2025. Reminder that properties will be considered delinquent at 45 days, or February 14th. IX. Next Meeting: The next HOA Business Meeting is scheduled on Monday, December 2nd, 2024, at St. Sylvester Catholic Church at 7 p.m. X. Adjournment. There being no further business to review, the Motion was made by Judy Kibler and seconded by President Conwell, to adjourn at 7:30 p.m. |